CENTRUL DE CULTURĂ „BRĂTIANU”
Instituție de cultură finanțată de Consiliul Județean Argeș
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ARGEŞ COUNTY COUNCIL

BRĂTIANU CULTURAL CENTRE

No. 148/21.02.2012

 

FRAMEWORK REGULATION

CONCERNING THE ORGANIZATION AND FUNCTIONING OF BRATIANU CULTURAL CENTRE

 

Chapter I

General Provisions

 

          Art. 1  – The Cultural Centre, hereinafter called the Centre, is a public cultural institution with legal personality, financed from own income and grants from the state/ county/ local budget, of county interest and it is subordinated to Arges County Council.

          Art. 2  – The centre carries out its activity in accordance with the stipulations of the legislation in force and with the stipulations of its Internal Regulation.

          Art. 3 – The Centre is located in the building situated in Stefanesti, 37, Statiunii Alley, Arges County. All the documents, invoices, notices, publications etc. shall contain the full name of the institution and the registered office.

 

Chapter II

Purpose and Object of Activity

 

          Art. 4 (1)– The Centre initiates and conducts cultural programmes in the domain of lifelong education and of traditional culture, consistently aiming to:

  • draw up different attractive and useful lifelong education projects;
  • preserve and transmit the moral​​, artistic and technical values of the community where it is registered, as well as the national and world cultural heritage;
  • preserve and cultivate the regional or local specific features;
  • stimulate creativity and talent;
  • cultivate the values ​​and authenticity of the folkloric contemporary creations and of the non-professional interpretative arts, for all the genres-music, choreography, theatre;
  • develop cultural exchanges at county, national and international level.

          (2) Bratianu Cultural Centre also carries out subsidiary activities consisting in food service and accommodation according to the Minister of Culture Order No. 518/05/04/1993 article 4, which lists, among other attributions of Bratianu Cultural Centre, the following "it carries out self-financing activities in food and service providing”.

 

         ( 3)  Bratianu Cultural Centre carries out activities to sell promotional products within the visiting hours. These are aimed at presenting the institution's image locally, nationally and internationally.

 

          Art. 5 The Centre has the following main attributions:

--scientific and artistic education of the public through specific programmes;

 

- supporting young valuable researchers and artists;

 

- drawing up and publishing studies, publications and documentary materials;

 

-collaboration with Ministry of Education, Research, Youth and Sports, with foundations, Romanian and foreign universities, in order to affirm and make the values of the Romanian culture and civilization known to the public;

 

- enrich the institution’s heritage through donations, purchases, organization of camps and artistic exhibitions;

-accreditation of professional artistic bands and ensembles;

 

          Art. 6 To exercise its duties and to carry out specific activities, the Centre collaborates with specialized institutions, non-governmental organizations, public and /or private legal person as well as with natural people, without expressing any group interests (ethnic, political, religious,)

 

Chapter III

Assets

 

          Art. 7 (1) The Centre Assets consist of rights and obligations over goods in public or private property of the state and/or of the administrative-territorial unit, applicable, which it administers under the law, as well as over goods in the institution’s private property.

         (2) The Centre Assets may be enriched and supplemented by acquisitions, donations, as well as by taking under lease or transfer by parties’ consent, goods from public institutions of the public central and local administration, from public/ private legal persons, natural persons in the country or abroad.

         (3) Movable and immovable assets under the administration of the Centre are managed according to legal provisions in force. The management of the institution is obliged to apply the safety procedures provided by law in order to protect them.              

 

Chapter IV

Personnel and Management

 

          Art 8  (1) The Centre personnel is structured in management staff and specialized personnel.

          (2) Occupying the vacancies, dismissing and termination of employment for the personnel of the Centre shall be according to the law.

          Art. 9 (1) The organizational structure and the number of positions approved by County Council of Arges by decision are those mentioned in the appendix to the Regulation concerning the Organization and Functioning of the Centre.

         (2) The duties of the personnel employed in the Centre are provided in the job descriptions.

          Art. 10 (1) The centre is administered by a Manager, appointed by competition, through decision of the County Council of Arges.

          (2) The Manager has the following main obligations:

a) provides the management of the current activity of the institution;

b) ensures the conditions to comply with the authorization criteria of the institution;

c) draws up activity programmes;

d) manages directly and concretely a distinct field in the specific activities of the institution;

e) is the secondary credit applicant; decides the disciplinary or reward measures for the personnel, in accordance with the law in force;

f) represents and engages the institution in relationships with legal and natural entities from the country and abroad; the manager represents the institution before the judicial bodies;

g) informs the County Council and an annual basis of the achievements through the activity report;

h)  informs the Board of Directors on a quarterly basis on the achievement of the objectives and the performance of the team he leads, setting the measures to improve the activity;

i)  consults the management of the County Council of Arges with regard to hiring specialized personnel in accordance with the regulations in force;

 j) draws up job descriptions provided in the organizational structure and supervises the compliance with the tasks and duties of the subordinate personnel;

          (3) In exercising his duties, the Manager makes decisions.

In the absence of the Manager, the Centre is led by a person within the institution appointed by the Manager by written decision.

 

          Art. 11  (1) The activity of the Manager is assisted by the Board of Directors, management collective body with deliberative character, validated by the County Council of Arges.

          (2) The Board of Directors is structured as follows:

-president – Manager of the Centre;

-members –Department Chiefs and 1 – 2 reprezentatives of the County Council;

 --secretary   -   in rotation, one of the Board Members appointed by the President.

       Art. I2 The Board of Directors carries out its activity as follows::

  • meets at the Centre, on a quarterly basis or whenever necessary, at the request of the President or of a third of its members;
  • it is legally congregated in the presence of two-thirds of all its members and take decisions by simple majority of all members present;
  • the Board of Directors is chaired by the President;

 

 

 

  • the debates of the Board of Directors take place in accordance with the agenda, communicated to its members at least three days in advance, by the secretary;
  • the debates are recorded in the session minute, inserted in the register of meetings, signed by all those present at the meeting;
  • the session minute shall be signed by all the participants in the works of the board.

 

                 Art. 13 (1) The Board of Directors has the following main obligations:

 

- analyzes and approves the activity programmes, deciding the directions of development for the Centre;

 

-approves collaborations of the Centre with other institutions within the country and abroad;

- approves the income and expenditures budget of the institution in order to be approved by Arges County Council, and following the approval, to be the classified into specific activities;

 

- annually, submits for the approval of Arges County Council the job titles of the institution, taking into account the goals, objectives and main tasks;

 

-approves the Internal Regulation of the institution;

 

- analyzes and proposes amendments to the Regulation concerning the Organization and Functioning of the institution and to the organizational structure of the institution;

 

- analyzes and approves measures for personnel improvement, hiring and promotion according to the law;

 

- decides organization of contests for filling in the vacancies and approves the contest theme;

 

- monitors the good management and use of financial and material resources of the institution, taking the necessary measures to ensure the integrity of heritage and, where appropriate, to recover damages;

 

- determines how the budget is used and how the amounts from extra-budgetary incomes are oriented, according to the legal provisions in force.

          (2) In exercising its duties, the Board of Directors adopts decisions.

 

Chapter V

Income and Expenditure Budget

 

          Art. 14 Current expenses and capital expenses of the Centre are financed from own incomes and subsidies from the state / county / local budget through Arges County Council.

          Art.15  The extra-budgetary incomes are realized from activities carried out directly by the Centre, respectively: rental of premises and movables, exploitation of works created within the creation camps, exploitation of other cultural and lifelong educational activities, publication and distribution of different publications in any format type, in the field of folk culture, lifelong education, science and literature, with the legal provisions in force; providing services and / or cultural or lifelong educational activities in accordance with the objectives and duties of the institution, according to the law;

 

-  carrying out cultural projects and programmes in partnership or in collaboration with other institutions in the country or abroad, providing other services or activities, in accordance with the objectives and duties of the institution and in compliance with the legal provisions in force.

Chapter VI

Responsibilities of the Departments within Bratianu Cultural Centre

 

 

                    Art. 16  Department of Cultural Strategy:

 

  • draws up the cultural programme set in accordance with management dispositions; participates in setting general goals under the annual programme and long and short-term cultural projects;
  • organizes lifelong educational activities;
  • participates in the development of the centre heritage, with direct responsibility for identification, selection and purchase of books;
  • manages the museum heritage of the institution;
  • participates regularly in the inventory of the museum values within the sub-administrations, informing on the deficiencies or surpluses;
  • checks the preservation status of the museum heritage items
  • prepares the necessary documents related to temporary movement of heritage objects (exhibitions, loans of any kind);
  • participates in the integration activity of new acquisitions, in organizing exhibitions in the country and abroad
  • develops themes for organizing permanent and temporary exhibitions
  • develops specialized studies and publicity materials;
  • develops special guiding and cultural programmes;
  • coordinates the activity of guiding the visitors, effectively shows groups of visitors within the centre;
  • participates effectively in the dissemination of the activity of Bratianu Cultural Centre

 

          Art. 17 Activities concerning the organization and functioning of the library: 

- the library of the institution is open from 8 to 12;

 

- the reading room is in the office on the 2nd floor;

 

- taking specific measures concerning the quality of the library services provided to the public in order to meet their reading interests, to diversify the library services;

 

- organization and functioning according to the librarianship regulations of the activities to broadcast publications by consultation within the hall;

 

- planning, coordination and evaluation of the library activities, setting rationalizing and modernization measures;

 

 

          Art. 18: The strategic objectives of the library within the institution are the following:

 

-improving the relationship with the beneficiary by organizing educational cultural and scientific events;

 

-developing the archive to meet the requirements of the beneficiary;

 

-providing specific services (translations, scientific research);

 

          Art. 19: Regulations concerning the readers’ access:

          (1) the users are obliged to keep silence, order and cleanliness in the library;

        

          (2) smoking, food and drinks consumption are prohibited within the library;

        

           (3) when entering the library, the readers must turn their mobile phones off;

          (4) the users are required to use the furniture and the other goods in the room in an appropriate way, without causing any damages;

 

          Art. 20:  Department of Human Resources, Marketing, Public Acquisitions:

 

  • draws up the specification on the need to organize employment competitions and examinations;
  • draws up the positions and organizational structure of the institution;
  • organizes and coordinates the personnel recruitment and employment activity;
  • ensures organization of competitions to fill in the vacancies and to promote the personnel;
  • draws up notices regarding the organization of contests to fill in the vacancies and provides their publication;
  • cooperates with the specialized authorities, periodically announcing the number of vacancies within the institution;
  • draws up the employment record for the successful candidates in the contest;
  • prepares the professional training planning;
  • prepares additional documents to CIM on professional training courses and makes sure both parties sign them (employer and employee);
  • fills in the electronic register of employees;
  • monitors the drawing up of the job description for each employee, makes sure a copy is handed to the bearer and annexes it to the individual labour contract;
  • performs any other specific duties stipulated by the law or set by the Manager;
  • draws up the annual public acquisition programme based on the needs and priorities identified within the institution, according to the approved funds and opportunities to attract other funds;
  • draws up the award documentation or, should there be a problem solving contest, the contest documentation, in collaboration with the services or departments which point out the necessity and appropriateness of the purchase, depending on the complexity of the problems to be solved in the context of  applying the award procedure;

 

  • fulfills the obligations related to advertising, as they are stipulated the by Emergency Ordinance No. 34/2006;
  • proposes the evaluation commissions for each contract to be awarded;
  • develops the supporting documents in all situations in which the award procedure proposed to be applied is different from the open tender or restricted auction, with the approval of the Manager and the Juridical Department;
  • provides information and publishing activities regarding the preparation and organization of auctions, the scope, the organizers, the terms, as well as other information to prove the compliance with the principles underlying the award of public acquisition contracts;
  • ensures the implementation and completion of award procedures, based on the minutes and auction decisions, by concluding public acquisition contracts;
  • collaborates with the specialized services and departments to settle the issues related to the award procedure and to monitor the contracts concluded (it is the responsibility of those involved);
  • monitors and ensures the compliance with the legal provisions, the procedures concerning the confidentiality and safety of the auction documents;
  • ensures the drawing up and storage of the acquisition file which is a public document;
  • operates subsequent amendments or additions in the annual acquisition programme, whenever applicable, with the approval of the Manager and the notification of the Financial-Accounting Department;
  • provides interface concerning the communication and correspondence between the institution management and the internal and external partners, collaborators, other administrations, organizations;
  • provides the public relations activity of the institution;
  • provides the activity specific to the marketing field;
  • actions to popularize the institution 

          Art. 21: Financing-Accounting Department :

 

-with regard to the treasury operations:

  • draws up the payment documents for the financial transactions according to the regulations in force;
  • draws up the documents necessary for employment, dismissal, payment orders and payment of expenditure within the budgetary provisions;
  • performs withdrawals and cash deposits from/ in the institution’s accounts;
  • performs the payroll activity for the employees;

 

- with regard to the tax liabilities :

 

  • is responsible for the compliance with the tax liabilities;

 

- with regard to the budget:

  • based on the economic analyses, makes proposals in order to base and draw up the income and expenditure budget;
  • monitors the budget implementation;
  • keeps a record of the budgetary and legal commitments;

 

- with regard to the other financial activities:

 

  • draws up and checks the reimbursement of expenses regarding accommodation, subsistence allowance and travel for the delegate employees;
  • turns to account the reimbursement for cash expenditures;
  • calculates the wages and other payments to the employees;
  • draws up the payment documents for the bank units;
  • draws up the tax sheets;
  • issues certificates concerning the wages of the employees;
  • draws up accounting notes, charts of accounts, analyzes the account balances;
  • highlights the results of the annual heritage inventory recorded in the inventory minutes;
  • aims to reflect the results of discarding goods in accounting, in accordance with the legal regulations;
  • ensures application of legislation in this area and informs the leadership with regard to the emergence of unexpected financial situations;
  • performs any other specific duties stipulated by the law or set by the Manager;

 

          Art. 22 The person bearing a CFP visa is subordinated to the Manager and has the following main responsibilities:

 

-Coordinates the financial-accounting and payroll activity;

 

-Exercises the financial control, through preventive-financial control visa in accordance with the legal provisions in force;

 

-Organizes and is responsible for the financial – accounting records;

 

-Organizes and is responsible for the periodic inventories of the institution heritage;

 

-Proposes measures to improve the financial and accounting activities of the institution;

 

-Participates directly in the development of the income and expenditure budget of the institution;

-Performs any other duties specific to the job title, according to the law.

Chapter VII

Working Hours and Audience Programme

 

          Art. 23 : Working hours:

 

-  Monday-Thursday: 8.00-16.00

 

-  Friday: 8-14.00

               

    Visiting hours:

- Saturday and Sunday: 9.00 -17.00       

   Art. 24 : Audience programme:

-Tuesday: 13.30 -15.30

Final dispositions

 

 

          Article 25 (1) The Centre has its own stamp.

 

          (2) The Centre has its own archive in which we keep, under the law: the establishment, financial and accounting documents, activity plan and programme, reports and other statistical situations, correspondence, other documents, according to the law.

 

          Article 26 (1) The normative documents in force shall be added to this Regulation.

 

          (2) Under this Regulation and complying with the provisions in force, the Manager draws up the Internal Regulation of the institution and submits it for approval to the Board of Directors, within 30 days following its adoption.

          (3) Any amendments and additions to this Regulation shall be proposed by the Manger, in order to be adopted by the County Council of Arges.

 

 

 

Simona Serban,

 

Manager of Brătianu Cultural Centre

 

 

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